Several reasons say you must move to a virtual conference. Whether you are tight on budgets or enough funds, an online conference is the need of an hour. We all know conferences are essential to conducting everything in synchronization; hence the medium should be clear, robust, and secure. Industry leaders often need to participate in meetings, so it would be great if they do a free video conference on a big LED display.
During this time when the Coronavirus changed our lifestyle, it’s better to bring some effective changes in business style. Conventionally, conferences were held in a ballroom or corporate conference center, but now the time has changed. More and more businesses are interested in switching to virtual meetings rather than attending long hours conferences. To prove our point, we are giving you five reasons that compel you to host virtual conferences.
1- Expand your limits
Undoubtedly, physical events are great for socializing and networking, but they can certainly limit the attendees’ invitation. By hosting a conference physically, you are restricted with space. Even the person who is sitting far beyond your reach can’t attend the meeting physically. However, this does not happen with virtual meetings where you can connect with anybody in this world in a few minutes. You can host up to 50k guests per event without any hassle.
2- External factors won’t affect you
Have you ever canceled or postponed a physical meeting all of a sudden due to a predicted major storm? Coronavirus, MERS, SARS just a few names of the worst external factors! If you just spelled yes, then we can imagine how much funds of yours drained in arranging meetings. Well, this won’t be happening, if you organize a virtual conference. There would be no cancellation or weather delay until you are packed with a solid internet connection.
This could be a game-changing move in terms of planning as you need not to fear anything that is carried out in the world. Just imagine, you don’t have to worry about organizing an event in February in New York because of snowstorm fear. Just have a robust connection to the internet, connect with your team and start the show!
3- Attendees in-depth reporting
One of the most difficult tasks for physical conference organizers is to find out how engaging their content was. Taking attendance when the hall is fully occupied and procuring their opinion about the seminar or conference becomes even more difficult. However, this won’t happen with virtual conferences where many people can connect with your voice and you can calculate how many people were actually there at the conference. You can easily find how many people came to your conference, for how long they were connected and whether they were engaged or not. You can also track the questions which were asked by the people.
4- Evergreen content opportunities
Another best part of virtual conferences is you can easily get the recorded version of the content. You need not move pillar to post for the availability of content. But, when you are at a physical conference, it’s not easy to avail the present content until it’s recorded by the organizers or you are recording it. But, with virtual conferences, you’ll get the evergreen opportunity to record the content. Adding to that, you can record the small clips of content and can share them with your friends on Youtube or different social media platforms.
5- Save your hard-earned money
Conferences are not cheap, especially when you have to look after the food and drink for guests. Sometimes, organizers go beyond the venue hiring like room for speakers, technology, insurance, and more. Even if the conference is free of cost still attendees have to spend money to reach the venue, feed themselves if organizers have not arranged refreshments, sometimes paying for accommodation. It’s not easy for both organizers and attendees.
Well, to avoid this situation, go with virtual conferences. You do not require to pay high for booking your flight or opting for expensive caterers for your attendees. Just give the timing and let them attend the event on time. In fact, you can spend your saved money on promotion and increase ROI.
The Final Note
Now you are aware of the benefits of virtual conferences. It’s time to bring conference technologies to your business to save time and money. It would be more interesting if you organize your meeting with an interactive video wall display. Isn’t it? So, what are you waiting for? Connect with Prysm System that is offering you plenty of options in interactive displays. From the smaller 85” to the latest designed 225″, 190″ or 135″ LPD 6K Series LCD, Prysm can meet all your requirements for your new office or conference room. For more information, visit the website https://www.prysmsystems.com/ and get all your answers!